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You may receive an error or an alert in Workday when registering for course sections or creating saved schedules.

• Alerts will appear as an orange ribbon at the top right of the page. Click on the orange ribbon to view more details about the alert. Alerts are FYI’s or reminders to note. (For example, a course section may require a lab that must be selected and registered in addition to the class you are currently adding to a saved schedule.) You can continue the process you are working on, even if you receive an alert.
• Errors will appear as a red ribbon at the top right of the page. Click on the red ribbon to view more details about the error. You cannot proceed with your process if there is an error. Errors appear if there is a required field missing information if there is an eligibility requirement for the course section that the student may not meet, or if there is a scheduling conflict (For example., you have already added a course section to your schedule that overlaps meeting times with the course section you are trying to add).

You may receive a notification in your Bell icon inbox to manage your privacy settings. You can also update your privacy settings on Workday at any time.

1. From the search bar at the top of the Workday portal, type "Manage My Privacy Settings" and select the task from the search results.
2. Read the terms and conditions carefully. The first term to accept or decline is "I consent to share my information outside this institution." Select the bubble to consent or not consent. If you do not consent to the first choice, the next choice will automatically change to not consenting.
3. The second term to accept or decline is "I want my directory information to be public." This pertains to how and what you wish to display in the Public Student Directory in Workday. This directory is only viewable in Workday, so only individuals with a Workday account can access this information.
4. Select the box to the right of each field you would like students, staff, or faculty to see when they search for you in the Workday Public Student Directory:
   • Primary Institutional Address
   • Primary Institutional Phone Number
   • Primary Institutional email address
   • Date of birth
   • Academic Level
   • Class Standing
   • Academic Unit
   • Primary Program of Study
   • Expected Graduation Date
   • Athletic Team
     Note: Advisors, Skyhawk Station, Financial Aid, and other student-serving staff or faculty roles may be able to view more of your academic or financial information than listed.
5. You do have the option to decline consent to appear in the student directory, but consent to sharing information outside the institution. Select the bubbles to configure your settings as you prefer.

You can change your privacy settings should you choose to change your preferences at any time.

What this impacts if a student declines to share information in Workday...

• Fort Lewis College cannot acknowledge any affiliation between the student and the institution to anyone to protect the privacy of a student who declines the first privacy setting choice.
• FLC will also not be able to disclose your enrollment at FLC to employers or financial aid entities. This may impact your ability to receive financial aid.
• First year students will not be able to claim their Purgatory Ski Pass because FLC cannot disclose your attendance.
• The student will not appear in the Public Student Directory in Workday if they decline the second choice.
• If a student declines either choice, the student’s Workday profile will display (“Private”) next to their name to indicate to any staff or faculty who view their profile that their information is confidential.
• The student will not be able to reach out to Advisors, AskIT Help Desk, or Skyhawk Station by phone about inquiries or questions. To protect the student’s identity, these resources will only be permitted to give you the answer, “I have no information on that individual”. Students must correspond using their Fort Lewis email account, or must come in person with a photo ID if they decline either choice.
• The student will appear on their Canvas course roster as {(Last Name) “Private, (First Name) “Private”). This may impact the student’s ability to interact with their instructor and classmates within Canvas.
• The student’s name will not appear on commencement pamphlets and information upon graduation if privacy settings are configured to not consent.

You can change your privacy settings easily and any time in Workday should you choose to change your preferences. Every student has the right to request confidentiality, but it is encouraged to review privacy settings with additional consideration.

Staff, faculty, and students can search for students on Workday using the Public Student Directory report. This directory is only viewable in Workday, so only individuals with a Workday account can access this information. 

1. From the search bar at the top of the Workday portal, type “Public Student Directory” and select the report from the search results.
2. From the report, individuals can search for any student using the search bar or available filters on the left column, and view certain information that you choose to disclose from your privacy settings. Based upon your selection under Manage Your Privacy settings, others may be able to view the following:
   • Primary Institutional Address
   • Primary Institutional Phone Number
   • Primary Institutional email address
   • Date of Birth
   • Academic Level
   • Class Standing
   • Academic Unit
   • Primary Program of Study
   • Expected Graduation Date
   • Athletic Team
3. You can update what you would like others to see anytime from Manage My Privacy Settings, found from your search bar.

Notes:

• Advisors, Skyhawk Station, Financial Aid, and other student-serving staff or faculty roles may be able to view more of your academic or financial information than listed.
• If you change your privacy settings in Workday to “I don’t want my directory information to be public”, you will not appear in this directory. Course rosters in Canvas will display your name as {(Last Name) “Private, (First Name) “Private”).

View our Graduation Guide to see the detailed steps to apply for graduation. 

This hold prevents student athletes from changing their class schedules in a way that might affect their eligibility.

Action required

If you have an Athletic Compliance Hold and want to change your class schedule, please email your advisor.

This hold will prevent you from:

• Registering for classes
• Dropping classes

The , commonly referred to as FERPA, is a federal law that protects the privacy of your student education records. You can view it, request changes, and make it confidential. FLC is responsible for safeguarding your education record; we only share that information under certain circumstances.

Financial aid for undocumented students

The Colorado ASSET Bill allows undocumented students to be considered for financial aid from the state of Colorado. Students must complete the Colorado Application for State Financial Aid (CASFA) to be considered.

*ASSET Students do not need to complete the FAFSA application.

You have the right to appeal Fort Lewis College's Initial Transfer Evaluation decisions regarding the transferability of a course and how a course(s) is transferred from another accredited college or university.

If you believe you've been charged for institutional costs that you shouldn't be responsible for, you can appeal the charges. Submit an Institutional Charges Appeal Form and supporting documentation, and explain why you believe the charges are unjustified.

How to submit an Institutional Charges Appeal:

Fill out the form, providing a detailed explanation of your reasons for appealing the charges. Include any supporting documentation that may help your case.

• Download the Institutional Charges Appeal Form

Appeal deadline

The deadline for submitting your appeal for a review is midnight, the last calendar day of each month.

Appeal outcomes

The Student Billing Office will review your appeal and decide within 30 days.

• The Student Billing Office will adjust your charges if the appeal is granted.
• You'll receive an email to your official FLC email address explaining the decision if the appeal is denied
• The appeal may also be deferred, which means you must provide additional information for a decision to be made.

The Free Application for Federal Student Aid, or FAFSA helps you to be considered for all types of financial aid, including grants, loans, and work-study employment that you can use to help pay for your college education. The results determine your financial aid file, so it's important to complete the form as accurately and early as possible to maximize your financial aid package.

• The is a form to report qualified tuition and related expenses for possible education tax credits.
• Qualified tuition and related expenses include tuition and required fees for eligible post-secondary educational institutions.
  • Typically, housing and meals are not eligible costs
• The expenses must be paid during an academic period that begins in the same tax year or the first three months of the following tax year.
• If a student did not receive a 1098T in the mail, it may be because their balance on the account was less than the amount they received for grants and scholarships.
• Students can access and print historical 1098T forms on the for the correct tax year if they choose to do so.
• Students can access the current tax year 1098T form at the end of January by logging into their Student Account Suite, selecting My Account, and then Statements. Move to the 1098T tab to view the statement.

Registration will be completed in Workday beginning in the Fall 2024 semester registration period! Summer session registration should be completed in WebOPUS.

Your registration window date range is called a Registration Appointment in Workday. There is no physical appointment necessary.

Registration appointments are your eligible registration date windows for upcoming semester terms and will appear in your Academics app in Workday under the Upcoming Registration Appointments table.

1. Navigate to the Academics app from the top left MENU in your Workday portal or Your Top Apps on the Workday homepage.
2. Find the “Upcoming Registration Appointments” table to view the upcoming semester term or terms and the date range of your registration window.

Course Sections will not be published in Workday for the Fall 2024 Semester until March 25.  

• To view the course catalog, select View Course Catalog at FLC, located in the Academics app in the MENU on the top left of your Workday portal.
• This report is under the Academic Advising & Planning section and has filtering options for your browsing needs. You cannot register for classes from this report, but you can see all courses offered at FLC without being bound by a specific semester.  
• If you want to view classes to build a saved schedule before registering or want to register for courses, access Find Course Sections in the Academics App.   

Watch how to search for courses to register for from Find Course Sections:

1. Navigate to the Academics app from the top left MENU in your Workday portal or Your Top Apps on the Workday homepage.   
2. Under the Registration section, select Find Course Sections.  
3. In the Start Date Within field, type the term and year you would like to browse and click enter to select from the search results (e.g., “Spring 2024”).  
4. In the Academic Level field, select the academic level type you would like to see (Graduate, Remedial, or Undergraduate)  
5. Leave the Campus Locations field blank. Click OK.  
6. Browse courses using the search bar, the filters on the left side, or scrolling through the complete list.
7. Select the course section name in blue to drill into the course details.   

Adding course sections to a saved schedule does NOT register you for them! To complete registration, you must click the Register button from View My Saved Schedules:  

1. Navigate to the Academics app from either the Workday home page, Your Top Apps box, or the MENU at the top left of the Workday portal.  
2. Find the Registration section in the right column. Select View My Saved Schedules in the task list.  
3. Click into the Start Date within the field, then click All to select the semester term you are registering for.  
4. Click OK.  
5.  When your registration window has opened, you will have a blue Start Registration button below your saved schedule to click.  
6. On the next screen, review your course section selections one more time. Click Register when ready. Click Done.   
7. Congratulations! You have registered!    

Check out how to drop or swap a course section during registration: