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Your profile photo appears at the top right of your Workday portal, in your profile, and as part of your searchable information in Workday. To change your profile photo: 

1. Click the Actions button in your Profile, hover over Personal Data, then click Change My Photo. 
2. Drag and drop your image from your desktop, or click the Select Files button to choose a file to upload.  
3. Crop and adjust the image by dragging the corners to the desired specifications. The portion of the image within the unshaded circle represents how your photo will display on your Workday pages and profile icon.  
4. Click OK and then Submit.  

Note: Compatible file types for photo uploads include .jpg, .png, and .gif.  

Course Roster Participation must be submitted by all instructors for all course sections to comply with financial aid requirements. Instructors must complete roster verification between the beginning of the term and Census date.

1. Log in to Workday, click the "MENU button" on the top left of the portal, and go to the "Teaching" app.
2. Under Roster and Teaching Schedule, select "Verify Participation for My Course Section."
3. Click the blank "Published Course Section" field and choose the correct term/semester.
4. Select the course section for which you wish to submit roster verification.
5. Choose an attendance answer for each student in your roster. Select at least one of each option. (Attending, No Longer Attending, and Did Not Attend).
6. Click "OK" when finished.

I’m a Staff/Faculty member, but I’m also taking classes. How do I change my Workday Profile to default to my Worker information instead of my Student Information?  

1. Log in to Workday and select the profile picture icon at the top right of the Workday portal, Then select the “View Profile” button. 
2. Select the “Actions” button under your name in the blue column. Scroll down the list and hover over the “Preferences” action, then select “Edit Preferences”.  
3. Scroll down slightly until you see the “Account Preferences” section. 
4. Click into the empty field next to “Preferred Default Profile View”.  Select “Worker”. 
5. Click “OK”, then select “Done”. 
6. Your profile sections in the blue column will now default to your Worker information. To view your Student information, click on the “Summary” section in the left blue column list. In the Worker/Student table, click on your name in blue under Student. The blue profile sections will display your student information. If you navigate away from your profile or log out of Workday, the profile will default back to your Worker information.

Available to students who attended, graduated, or completed all courses at FLC after 1992.

Upload documents.

1. From the Workday home page, engage the "Search bar". Type “Student:” then the student’s first and last name. Choose the correct name from the results that populate.
2. You should now be viewing the student’s profile. In the blue column on the left, select the "Academics" section.

Students taking a break or leaving FLC permanently can request to be placed on an Extended Payment Plan.

Email the Student Billing Office to understand your Extended Payment Plan options. Skyhawk Station cannot set up these plans, and students cannot sign up independently. 

Student Billing will email you the terms and conditions regarding the monthly payments you will make until your balance is paid. The plan allows Student Billing to take the total of your past-due balance and divide it into 12 monthly payments. Student Billing will only accept payments greater than $100.

Students who cannot pay their entire account balance at the beginning of the term may choose to enroll in a payment plan. You can enroll in a payment plan before the Census to address an outstanding balance and avoid late fees. You can choose between a 4-installment or 3-installment payment plan.  

Important information about past due balances.

Payment plans for the Fall 2024 term do not recognize past-due charges.

If a registered student has a past-due charge, there are options:

1. Contact our office at askaccounting@fortlewis.edu or skyhawkstation@fortlewis.edu to be enrolled into a prior-year charge plan; or
2. Don’t sign up to a payment plan and make payments throughout the term. You will have up to the registration date for the next term to have your balance paid in full, or at least $1,000.

Review and enroll in a payment plan option through your Student Account Suite.

1. Navigate to the Academics app from either the Workday home page, Your Top Apps box, or the MENU at the top left of the Workday portal.
2. Find the Transcripts header on the correct task column list.
3. Select Self-Service Enrollment Verification.
4. Click the Academic Period field and type the term you wish to view. (ex. “Spring 2024”). Click Enter and select the desired term from the search results.
   *The Program of Study field is optional, but you can type the name of the program of study and click Enter to find the result.
5. In the Issue To field, type the entity the enrollment verification needs to reference, if applicable.
6. Check the boxes for the information you want to include in the enrollment verification (including Degree Program, GPA, Anticipated Graduation Date, Class Schedule, and Student ID). Any boxes not checked will not appear on the final document.
7. Click OK to proceed.
8. From this page, you can print the document to a PDF by clicking the Print button at the bottom. The document may load and pop up within a few seconds, which you can download.
   *You may instead receive a message that says, “Your Request is Being Processed. You can continue to wait or choose to be notified later.” This message is informing you that the document is being loaded. Click Notify Me Later to remove the notification.
9. Click on the bell icon at the top right of your Workday portal to find the document in your Notifications once it has been created. There will be an item in your Notifications called document Available: Print Layout-Self Service Enrollment Verification… pdf is now available… in the description.
10. Select the notification from your list on the left and then click the blue file in the notification details to open the Enrollment Verification document.
11. This document can be printed or downloaded from the buttons at the top right of the pop-up. Click the back arrow at the top left to return to Workday.

Faculty and staff can use the  to quickly find information about whether and how specific courses have transferred to FLC in the past.

• Make sure you are enrolled full-time (minimum of 12 credit hours for undergraduates and 9 credit hours for graduate students). Contact the Skyhawk Station if you don't plan on being a full-time student to get your financial aid package adjusted to part-time.
• Contact the Skyhawk Station to see if Fort Lewis College has received your FAFSA information and a check from your scholarship donor. 
• Ask the Skyhawk Station about your Satisfactory Academic Progress status.
• Remember, you must electronically accept the Terms and Conditions of your financial aid on your Workday account.

View your transferred credits in your Workday profile.

1. Click on the "photo" icon at the top right of your Workday portal. Then click "View Profile."
2. Select the "Academics" section in the profile's left blue column.
3. Click on the External Records tab across the top of the section.
4. Here, you will see your transfer credits from other schools, standardized testing scores, and placement for math and comp courses.  

Navigate and manage your information within the Workday portal.

• Access Your Profile: Navigate to your profile by clicking the "person icon" (or photo) at the top right of your Workday portal. Click the "View Profile" button.
• Profile Sections: On the left side, you'll find different sections in the blue area. Click on each section to explore further. Use the "Tabs" in each section to access more detailed information.
• Important sections and features:
  • Actions: Use the "Actions" button for direct links to update your Medicare data, profile photo, legal name, or preferred name.
  • Summary: This is an overview page that includes basic student info, residency status, housing assignments, account activity, and work-study details (if applicable).
  • Personal: Edit personal details, including preferred name, pronouns, gender identity, access IDs, housing, and residency information through the tabs.
  • Contact: Check and modify your address and phone number.
  • Academics: See your program details, current classes, academic history, progress, and transfer records.
  • Student Financials: Look at your Transaction Summary for current term dues and specific "Due Now" information.
  • Action Items and Holds: Monitor required actions for Financial Aid, Admissions, or work-study onboarding, and view any active or resolved holds on your academic record.

If you change your name, your new name will appear on transcripts ordered after the change has been processed. You can even request a replacement diploma that reflects your new name.

To change your legal name: 

1. Select the photo icon at the top right of your Workday portal. Then select View Profile. 
2. Select the Actions button in your Profile, hover over Personal Data, then select Change My Legal Name. 
3. Review the documentation requirements for changing your name.  
4. Confirm the Country field is correct (auto-populates to the United States of America) 
5. Enter a prefix in the field, if applicable. 
6. Update the First Name, Middle Name, and/or Last Name fields as needed.  
7. Enter a Suffix in the field, if applicable. 
8. Enter an explanation in the Comment box for the reason for the name change. 
9. You can drag and drop the required document into the Attachment box or select Select Files to upload it from a location on your computer.  
10. Select Submit. This request requires additional approval before updates appear in Workday. 

Action Items will also appear in the My Tasks inbox, typically with the ability to resolve the action. 

• Navigate to your My Tasks from the mailbox icon at the top right of the Workday portal
• On the left will be the list of all action items requiring action. Select the Financial Aid related task
• View the details for the action required and complete.
  • *This is typically attaching a document needed, signing an agreement, or following additional instructions.